State Adoption Resource Agency (SARA)
The State Governments shall set up State Adoption Resource Agencies (SARAs) to act as a nodal body within the state to coordinate, monitor and develop the work of adoption and non-institutional care in coordination with CARA. It shall perform the following functions:
a) Coordinate, monitor and develop the adoption programme in the state.
b) Facilitate the setting up of RIPA/SAA/LAPA and maintain a comprehensive list of such agencies.
c) Ensure that all adoptions/permanent placements of children are done in accordance with the existing legislations and Guidelines issued by Govt. of India.
d) Promote and regulate in-country and inter-country adoptions in coordination with CARA.
e) It shall perform all functions assigned to it under these guidelines for in-country and inter-country adoptions.
f) Identify child care institutions which are not registered as SAAs, and take necessary steps to create a linkage with them in order to bring the adoptable children in such CCIs into the adoption/alternative family care loop;
g) Facilitate inter-country adoption of children in SAAs for whom in-country adoption efforts have failed in accordance with these guidelines and to ensure their early deinstitutionalisation.;
h) It shall receive and process dossiers from RIPAs for inter-country adoption and act as a secretariat for the ARC committee.
i) Promote and Implement non-institutional services other then adoption.
j) Maintain a centralized (state-specific) web-based database of adoptable children.
k) Ensure that all PAPs are registered at RIPA/SAA/LAPA/LAPA.
l) Maintain a centralized (state-specific) web-based database of Prospective Adoptive Parents .
m) Supervise the work of ACAs, SAA and RIPA and ensure coordination between them within state.
n) Carry out inspections of RIPA/SAA/LAPAat least once a year and carry out verifications as stipulated for the inspection team in para 5.1.4 of these guidelines.
o) Call for data every month from all SAAs (including RIPAs) in order to monitor the functioning of these agencies and provide comprehensive adoption data to CARA on a monthly basis.
p) Assist State Governmentand CARA in conducting investigation into any instance of malpractice by RIPA/SAA/LAPAand suggest corrective action/suspension or revocation of licence/recognition of the agency, if need be.
q) Liaise with the other CCIs to facilitate more children coming into the adoption system;
r) Ensure sensitization of all agencies and allied systems towards non-institutional care.
s) Advocacy and awareness for promoting adoptions and family based non-institutional care in the state.
t) Develop and disseminate IEC materials.
u) Take necessary punitive action when malpractices occur in the adoption programme whether by licensed/recognised adoption agencies or by unlicensed individuals or organisations.
v) Maintain and operate a bank account in a nationalized bank for transactions relating to adoptions.
w) Advise and assist the State Govt for rehabilitation of children in case of revocation of recognition of any agency.
Child Welfare Committee (CWC)
The role and functions of CWC in the adoption process will be governed by JJ Act and Model Rules/State Rules.
Birth Certificate issuing Authority
a) Birth registration of every child is mandatory. Adoption Order issued by the competent court will be the basis on which competent birth certificate issuing authority can issue the birth certificate. The competent birth certificate issuing authority is the one which has jurisdiction over the area where the adoption agency is situated.
b) The application for issuance of birth certificate shall be made by the adoptive parents along with a copy of the adoption order and adoption deed to the birth certificate issuing authority.
c) In the birth certificate, the name of adoptive parents shall appear as “parents” and the term “Adoptive Parents” or “Adopted Child” shall not be used.
d) The birth certificate shall mention the city/town where the adoption agency is located, as the place of birth of the child.
Regional Passport Office (RPO)
(a) In inter-country adoption cases, the RPO will issue the Passport based on the production of all the following documents along with the application for Passport:
(i) NOC from CARA
The concerned Regional Passport Officer shall issue the Passport within 10 days from the date of receipt of the application (Reference Circular No VI/401/118/2000 dtd 3.1.2001 of Ministry of External Affairs).
(ii) Court order on adoption and adoption deed.
(iii) Affidavit of Birth by the RIPA duly notarised.
(b) For issue of passport to in-country adoption cases where the adoptive parents are Indian nationals and permanent residents of India, the following documents should be submitted along with the application for Passport:
(i) Proof of permanent residence in India
Foreign Diplomatic Missions in India
(ii) Birth certificate of the child
(iii) Court order on adoption and adoption deed.
Foreign Diplomatic Missions in India shall issue VISA to the adopted child expeditiously after obtaining the following documents:
(ii) Birth Certificate / Declaration by CWC
(iii) NOC from CARA
(iv) Adoption Order from an Indian court and supporting deed.